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File Breakdown

Fact Name Description
Form Purpose The DA Form 2062 is used as a hand receipt for accountability of property.
Proponent Agency The form is managed by the Office of the Deputy Chief of Staff for Logistics (ODCSLOG).
Governing Regulation Refer to DA PAM 710-2-1 for guidelines on using this form.
Version The current edition is dated January 1982; previous versions are now obsolete.
Usage Types It can serve multiple purposes, including hand receipts for quarters furniture and components receipt.
Data Fields Key fields include stock number, item description, quantity, and security authorization.
Page Count The form consists of one page, with specific instructions on the reverse side.

Key takeaways

Filling out the DA Form 2062, also known as the Hand Receipt, is an essential task for managing government property. Here are some key takeaways to help you navigate this process effectively:

  • Understand the Purpose: The DA Form 2062 serves as a record of items issued to individuals or units, ensuring accountability for government property.
  • Accurate Information: Always provide precise details in the required fields, including stock numbers and item descriptions. This accuracy is crucial for inventory management.
  • Know the Types of Receipts: Familiarize yourself with the different uses of the form, such as for hand receipts, quarters furniture, or components receipt. Each has specific requirements.
  • Condition Codes Matter: When using the form for quarters furniture, be sure to enter the appropriate condition codes to reflect the state of the items accurately.
  • Quantity Counts: Clearly indicate the quantity of each item. This helps prevent discrepancies during audits or inspections.
  • Stay Updated: Be aware that the DA Form 2062 has undergone revisions. Always use the most current version to ensure compliance with regulations.

By keeping these points in mind, you can ensure that your use of the DA Form 2062 is efficient and compliant with established guidelines.

Dos and Don'ts

When filling out the DA form, it is important to follow certain guidelines to ensure accuracy and compliance. Below are four things you should and shouldn't do.

  • Do double-check all entries for accuracy before submission.
  • Do use clear and legible handwriting or type the information if possible.
  • Don't leave any required fields blank; ensure all sections are completed.
  • Don't use abbreviations that may not be universally understood.

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Instructions on Filling in Da

Completing the DA Form 2062 is essential for maintaining accurate records of government property. Follow the steps below to ensure that you fill out the form correctly and completely.

  1. Begin by entering the Hand Receipt/Annex Number in the designated field at the top of the form.
  2. Identify the FROM and TO sections. Fill in the appropriate names or units responsible for the property.
  3. In the Hand Receipt Number section, provide the number assigned to this hand receipt.
  4. Next, fill in the End Item Stock Number and End Item Description. Ensure that the description matches the stock number.
  5. Enter the Publication Number and Publication Date related to the item.
  6. Specify the Quantity of the item being accounted for.
  7. If applicable, complete the Annex/CR I I I ONLY section with the required details.
  8. For each item listed, fill out the Stock Number, Item Description, Quantity, and other relevant fields.
  9. When used as a hand receipt, enter the Hand Receipt Annex number. If it’s for quarters furniture, include the Condition Codes.
  10. For the Hand Receipt Annex/Components Receipt, input the Accounting Requirements Code (ARC) as necessary.

Misconceptions

Misconceptions about the DA Form can lead to confusion and errors. Here are nine common misconceptions, along with clarifications:

  1. It's only for military use. Many believe the DA Form is exclusive to military personnel. However, it can also be utilized by civilian employees in various government roles.
  2. All DA Forms are the same. This is not true. Different DA Forms serve different purposes, and each has specific instructions and requirements.
  3. Filling out the form is optional. Some think that using the DA Form is optional. In reality, it is often a requirement for proper inventory management.
  4. Only one person can sign the form. Many assume that only the person receiving the items can sign. In fact, multiple signatures may be required for accountability.
  5. The form is outdated. Some believe the DA Form is obsolete. While older editions may be, the current version is regularly updated to meet current needs.
  6. It's only for tracking large items. People often think the form is only for significant equipment. It can also track smaller items and supplies.
  7. Once filled out, it cannot be changed. Many think that once the DA Form is completed, it cannot be modified. Corrections can be made, but they must be documented properly.
  8. It doesn't require training to fill out. Some believe anyone can complete the form without training. Proper training is essential to ensure accuracy and compliance.
  9. It's not important for audits. Lastly, some may think the DA Form is irrelevant during audits. In reality, it is a critical document for verifying inventory and accountability.