Article Guide
File Breakdown
| Fact Name | Description |
|---|---|
| Form Purpose | The DA 31 form is used to request and authorize leave for military personnel. |
| Governing Law | This form is governed by Army Regulation 600-8-10, which outlines leave and pass policies. |
| Privacy Act Compliance | The form is subject to the Privacy Act of 1974, ensuring personal information is protected. |
| Requestor Information | Part I of the form collects essential information such as name, DOD ID, and rank. |
| Types of Absence | It allows for various types of leave, including chargeable and non-chargeable options. |
| Signature Requirements | Signatures from the requestor, supervisor, and approving authority are required for processing. |
| Leave Duration | The form specifies the start and end dates for the requested leave, along with total days requested. |
| Previous Editions | The current version of the DA 31 form is dated June 2020, and previous editions are considered obsolete. |
Key takeaways
Here are some key takeaways for filling out and using the DA 31 form:
- The DA 31 form is used to request and authorize leave in the military.
- It is important to note that this form is subject to the Privacy Act of 1974.
- Before starting, ensure you have the necessary information, including your name, DOD ID, and rank.
- Clearly indicate the type of absence you are requesting, such as annual leave or emergency leave.
- Fill out the dates accurately, specifying the total days requested for leave.
- Both the requestor and supervisor must sign the form, even if the supervisor signs on behalf of the requestor.
- Approval from the appropriate authority is required before the leave can be taken.
- Keep a copy of the completed form for your records, as it may be needed for future reference.
- In the remarks section, provide any additional information that may support your request.
- Be aware of deadlines for submitting the form to ensure timely processing of your leave request.
Dos and Don'ts
Filling out the DA 31 form can feel overwhelming, but it doesn’t have to be. Here’s a helpful list of things you should and shouldn’t do to ensure your leave request is processed smoothly.
- Do double-check your personal information for accuracy.
- Don't leave any sections blank; every part of the form is important.
- Do specify the type of leave you are requesting clearly.
- Don't forget to include your leave address and contact information.
- Do sign the form in the designated area.
- Don't submit the form without your supervisor's approval.
- Do provide the correct dates for your leave request.
- Don't use abbreviations or shorthand that may confuse the reviewer.
- Do keep a copy of the completed form for your records.
- Don't wait until the last minute to submit your request.
By following these simple guidelines, you can help ensure that your leave request goes through without a hitch. Good luck!
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Instructions on Filling in Da 31
Filling out the DA 31 form is a crucial step in requesting leave from military service. Completing this form accurately ensures that your request is processed efficiently. Below are the steps to guide you through filling out the form.
- Obtain the DA 31 form. You can find this form online or through your unit's administrative office.
- Fill in the control number. This is typically assigned by your unit or organization.
- Provide your personal information. Enter your name (last, first, middle initial), DOD ID, and rank in the designated fields.
- Enter the date. Use the format YYYYMMDD to specify the date you are filling out the form.
- Input your leave address. Include your street address, city, state, ZIP code, and phone number.
- Detail your organization and contact information. Provide your organization, station, and point of contact email and phone number.
- Select the type of absence. Check the appropriate box for chargeable, non-chargeable, or combination leave, and specify the type of leave you are requesting.
- Fill in the leave dates. Indicate the start date (FROM), total days requested, and end date (TO) using the YYYYMMDD format.
- Record accrued and requested leave. Enter your accrued leave balance, chargeable leave requested, and any non-chargeable absence details.
- Sign the form. The requestor must sign and date the form. If unavailable, a supervisor can sign on their behalf.
- Get supervisor approval. The supervisor must fill in their name, title, rank/grade, and indicate approval or disapproval with their signature and date.
- Secure approving authority signature. The approving authority will complete their section, including their name, title, rank/grade, and action taken.
- Complete departure and return authority sections. These sections require signatures and dates from the respective authorities.
- Add any remarks. If necessary, include additional comments or details in the remarks section.
Once the form is completed, submit it to the appropriate administrative office or supervisor for processing. Ensure you keep a copy for your records. This will help track your leave request and any approvals or disapprovals that follow.
Misconceptions
Understanding the DA Form 31, which is used to request and authorize leave in the military, is crucial for service members. However, several misconceptions surround this form. Here are six common misunderstandings:
- Misconception 1: The DA Form 31 is only for annual leave.
- Misconception 2: A supervisor must always sign the form.
- Misconception 3: The form cannot be submitted electronically.
- Misconception 4: Once submitted, the leave is automatically approved.
- Misconception 5: The form is the same for all branches of the military.
- Misconception 6: You can request leave without specifying dates.
This form can be used for various types of leave, including emergency leave, environmental morale leave, and terminal leave, among others. It is not limited to just annual leave.
Many military installations allow the DA Form 31 to be filled out and submitted electronically. Check with your specific organization for their submission guidelines.
Submission of the DA Form 31 does not guarantee approval. The request must be reviewed and authorized by the appropriate authorities, which may include the supervisor and the approving authority.
While the DA Form 31 is primarily used by the Army, other branches may have different forms or procedures for requesting leave. Always refer to your branch's specific guidelines.
When filling out the DA Form 31, it is essential to provide specific start and end dates for the requested leave. Vague requests may lead to delays or disapproval.